Policies

Arriving Early and Staying Late

Early arrival is not available in on-campus housing.

Because of a strict maintenance schedule, there are no accommodations available after your conference check-out date. All participants must leave their rooms and turn in their keys by 9:00 a.m. on the morning of check-out.

We are not able to accommodate anyone who is not registered for and attending a conference or camp.

Security

For your Safety, the Helaman and Heritage Halls buildings are locked each night after 11 p.m. and are reopened the next morning at 8 a.m. For this reason, you should keep you room key with you at all times. Never prop open an outside door or prevent room doors from locking. Don't force windows open beyond the locking mechanisms, or tamper with the locks or screens. The University is not liable for any damaged or missing items; you will be held financially responsible for any damages to your room. Please take an active role in ensuring your own safety and that of your property.

Keys

The outer doors at Helaman Halls can be opened by swiping your guest card (except for youth), and room doors are opened with a key. In Heritage Halls buildings, your guest card is used to open your apartment front door, and bedroom doors are opened with a key.

If you lose your key, you will be assessed a $30 key replacement charge. If you do not have your key at the time you check out, but find it later, you will still be charged this fee as the locks are changed within a few hours of checking out.

Behavior

You should feel comfortable in your room and residence hall, and so should your neighbors. Excessive noise, disturbing the peace, and disruptive behavior are all inappropriate conduct. Examples of disruptive behavior include pranks; snowball, water, pillow, paint ball or food fights; and in-line skating, roller-skating, skateboarding, hoverboarding, and long boarding. University Police policies are listed here.

Guests who persist in such behavior could be asked to change rooms, transfer to another housing area, or leave On-Campus Housing. They may also be referred to the Honor Code office. Guests may be requested to leave the university if their behavior could result in injury to themselves or others.

Dress and Grooming Standards

The dress and grooming of both men and women should always be modest, neat, and clean, consistent with the dignity adherent to representing The Church of Jesus Christ of Latter-day Saints and any of its institutions of higher education. Modesty and cleanliness are important values that reflect personal dignity and integrity, through which students, staff, and faculty represent the principles and standards of the Church. Members of the BYU community commit themselves to observe the following standards, which reflect the direction of the Board of Trustees and the Church publication For the Strength of Youth. The Dress and Grooming Standards are as follows:

Men

A clean and well-cared-for appearance should be maintained. Clothing is inappropriate when it is sleeveless, revealing, or form fitting. Shorts must be knee-length or longer. Hairstyles should be clean and neat, avoiding extreme styles or colors, and trimmed above the collar, leaving the ear uncovered. Sideburns should not extend below the earlobe or onto the cheek. If worn, moustaches should be neatly trimmed and may not extend beyond or below the corners of the mouth. Men are expected to be clean-shaven; beards are not acceptable. Earrings and other body piercings are not acceptable. Shoes should be worn in all public campus areas.

Women

A clean and well-cared-for appearance should be maintained. Clothing is inappropriate when it is sleeveless, strapless, backless, or revealing, has slits above the knee, or is form fitting. Dresses, skirts, and shorts must be knee-length or longer. Hairstyles should be clean and neat, avoiding extremes in styles or colors. Excessive ear piercings (more than one per ear) and all other body piercings are not acceptable. Shoes should be worn in all public campus areas.

For more information, please refer to the Honor Code.

Use of Facilities

Community areas in the residence halls are for residents to enjoy. Please make sure you clean up after yourself and leave the facility ready for someone else. If you leave the community area damaged or dirty, you will be charged for any repairs or cleaning. Please leave the furniture, including cushions and microwaves, in the lounges.

Any items left behind will be turned over to BYU Lost and Found or sent to Deseret Industries.

Fire Safety

Fire regulations prohibit more people occupying a room than there are beds. The housing fee is for the bed only, not for the room. We reserve the right to maximize housing space by filling all available beds in a room.

Fire regulations are designed to protect people and facilities. Rooms will be checked periodically to make sure there are no hazards. Any violators will be disciplined on the first offense, and could be asked to leave housing. Those responsible for setting off false alarms or vandalizing fire equipment will be referred to the University Police and could be asked to leave the university.

The rooms at Helaman Halls are equipped with a sprinkler for the purpose of fire suppression. The sprinkler is triggered when a heat sensitive chemical expands and breaks a glass tube in the sprinkler head. It will not activate from the presence of smoke alone. It could, however, activate if tampered with. Do not hit, hang, or fasten items to any part of the sprinkler. You could be held responsible for damage resulting from tampering or inappropriate use of the fire sprinkler suppression system. The University is not responsible for any damages or losses which occur because a sprinkler is activated for any reason.

Smoke detectors should not be covered or blocked. Do not remove the smoke detector or take the batteries out. At Helaman Halls, if your smoke detector "chirps," call the front desk or on-call phone and a conference assistant will come and replace the batteries. If the smoke detector is making a noise in Traditional or New Heritage, maintenance should be called (801-422-4411).

Small appliances and space heaters are not allowed in the bedrooms, with the exception of personal refrigerators provided by the university. We recommend that UL approved irons and popcorn poppers be used in designated areas.

If you need to use extension cords, please keep the number to a minimum, and use only those in good condition. Frayed or worn cords are dangerous.

Incense, candles, or any open flames are not allowed in the residence halls. Please don't store excess paper or other flammable products.

Do not prop doors open, and keep exits and corridors clear. Residence hall staff members automatically close any main access door that is propped open.

Honor Code

Brigham Young University has instituted the Honor Code to create a learning environment consistent with the principles of the Church. All guests staying in BYU housing are expected to follow the Residential Living Standards as outlined in the Honor Code.

Helaman Halls

Visitors of the opposite sex are permitted in the lobbies but not in the bedroom area, except during an established open house or home evening time, at which times room doors must remain open. Lobby visiting hours begin after 8:00 a.m. and extend until 12:00 midnight, Monday through Thursday and Saturday. On Friday night, lobby visiting hours extend until 1:30 a.m. Sunday hours are from noon until midnight.

Heritage Halls

Visitors of the opposite sex are permitted in the lobbies of each building, but not in bedrooms or bathrooms. Lobby visiting hours are from 8:00 a.m. to 12:00 midnight daily, Sunday through Thursday, and extend until 1:30 a.m. on Fridays.

Violations of these standards may be reported to the Honor Code Office, 4440 WSC, (801) 422-2847, or the On-Campus Housing Office, (801) 422-2611. Failure to follow these standards will result in dismissal from the program.

Please review the Honor Code before your stay with us.

Meal and Cougar Cash Cards

If your camp or conference includes meals during your stay with us, you will be given a meal card when you check in. This card will give you access to either the Commons or the Morris Center for the designated meals which are printed on the card. If the card is lost, you may go to one of the area central buildings and get a replacement card. There will be a $2.00 fee due at that time.

The Cougar Cash Card, available only to participants of Education Week, acts as a debit account and is accepted at nearly all dining and retail locations around campus. Check with your conference to verify the initial amount required to purchase a Cougar Cash Card. Cougar Cash is only valid during the duration of the camp and any remaining balances will be forfeited. The replacement fee for a Cougar Cash Card is $2.00.

Pets

Pets and animals of any kind (including fish) are not allowed in the residence halls. The only exception is special assistance animals for residents with disabilities. Please email our office at housing@byu.edu if you need to make accommodations to bring an animal.

Parking

Conference and sport camp participants may park in the B or C lots next to their residence halls or (Women’s Conference and Education Week only) in the Y lots by the Marriot Center or Indoor Practice Facility.

Special Requests

For most programs, please contact the conference/camp for special requests or concerns. They will provide us with the needed information.

For Education Week and/or Women’s Conference, you may contact us with a request about any of the following:

Room assignment
Roommate
Qualified disability
Special needs

Please call BYU Campus Accommodations at (801) 422-6941 or send an e-mail to housing@byu.edu with the following information:

Your first and last name
The conference you will be attending
Your daytime phone number
The details of your request

We will review and respond to all requests we receive. We make every effort to honor special requests based on medical needs, but all others are approved based on the availability of housing space.