Students

First…

• Check that the individual is admitted to the University and is taking at least a minimum number of credits:
  

  	US & PR	Int'l
  Undergrad	6 credits	12 credits
  Graduate	2 credits	9 credits

• Consult the Student Hourly Wage Rate Schedule or the Student Employment Office regarding wages.

Then…

• Offer the position to the student.
• Submit an electronic Personnel Action Form (ePAF).
• Complete a Verification of On-Campus Employment form for International Students.

What is the status of the I-9?

• OK — Student does NOT need to go to the Student Employment Office.
• Not OK — Send the student to Student Employment (2024 WSC) with documents showing authorization to work in the US and a Social Security Card.

DO NOT allow the person to begin working until you have received the email showing that the ePAF you submitted has been authorized and/or view your ePAF to see if it has been authorized.

Non-Students

First…

1. Post the position on YJobs with your HR Consultant. If you are requiring office skills tests, please see http://www.byu.edu/hr/job-seekers/faq/office-skills-test for the length of the tests. We recommend no more than 3 relevant tests and/or 1 hour of testing maximum.
2. After the posting closes and all qualified applicants have been considered, request the ecclesiastical endorsement of the final applicant (one per opening) by changing his/her status to "Ecclesiastical Review Pending."
3. Change all interviewed applicants to "Interviewed" status in YJobs.
4. Personally contact and submit 2 employment references for each Category II final applicant.
5. After the clearance has been completed and the references submitted, Human Resource Services will contact you with a wage and change the status of the final applicant to "Make Offer."

Then…

1. Offer the position to the person.
2. When the final applicant accepts your offer, change his/her status to "Offer Accepted."
3. Submit an electronic Personnel Action Form (ePAF).
4. Review BYU's Honor Code and Dress and Grooming Standards with the new employee: https://honorcode.byu.edu/.
5. Send the new hire to the Staff and Administrative Employment Office D-70 ASB with the new employee's Social Security Card and documents showing authorization to work in the USA.
6. Remember to change the applicants in "Interviewed" status in YJobs to "Not Hired-No Email" and personally contact them by phone or mail. For non-interviewed applicants, change their status to "Not Hired-Sends Email." BYU encourages courtesy contacts to all applicants.

DO NOT allow the person to begin working until you have the blue Authorization to Begin Work form (with date stamp) in your hands.

Part-time in this document is defined as student hourly and Category I and Category II.