Employees Returning to the Workplace
BYU is anticipating a traditional fall semester and all employees should have returned to work on campus by August 2, 2021.
Any long-term remote work arrangements for administrative and staff employees (not students or faculty) will require a written agreement and a minimum of two levels of approval per the Remote Work Policy. Additionally, all personnel are expected to live and work in Utah (with limited exceptions).
- Employees should take appropriate precautions to prevent the spread of disease and illness.
- Masks will only be required in certain areas and circumstances. The most up-to-date mask requirements can be found here.
- Employees needing accommodations in the workplace due to a disability should contact BYU’s Equal Opportunity Manager.
BYU will continue to monitor disease prevalence and prevailing public health guidance and urges members of the campus community to be vaccinated.
Working on Campus
Employees should stay home if they have symptoms of illness. Before going to the workplace each day, employees should specifically self-assess for signs of fever, cough or difficulty breathing. Employees who are symptomatic should be seen by a health care professional. Employees who test positive for COVID-19 should report the test result promptly to the university using this form.
Managers and supervisors may monitor employees for illness and, in some areas of campus, may perform temperature checks of employees. Supervisors will direct employees to return home if they exhibit any symptoms of illness while at work. Supervisors may contact BYU’s Compensation Department for guidance regarding employees who do not have sick leave as an option.
BYU employees working on campus will carefully adhere to disease prevention practices. This includes:
- Physical distancing
- Frequent hand washing
- Routine cleaning of work area
- Use of masks as required
University Related Travel
Vaccination is not required to receive approval for domestic travel. However, if faculty, staff or students voluntarily disclose to their supervisor that they are fully vaccinated, domestic travel may be approved in accordance with current BYU policies. All others may be approved for domestic travel by following current BYU policies and COVID-19 testing protocols described below. All individuals traveling domestically must comply with the COVID-19 requirements of the destination jurisdiction.
International travel continues to require full vaccination and approval from the international vice president.
BYU guests are expected to follow current campus COVID protocols when on campus.
BASIC PROTOCOL FOR EACH SEPARATE TRIP:
Vaccination Disclosure BYU faculty, staff and students who show documentation of being fully vaccinated (at least two weeks after the second dose of Pfizer or Moderna/single dose of Johnson & Johnson) to their supervisors may be approved to travel domestically as was done during pre-COVID-19 conditions, but they must follow the local COVID-19 guidelines/recommendations in their destination area. Those who are vaccinated are also encouraged to wear masks and physically distance in crowded locations.
COVID-19 Testing Option
- Domestic travel by BYU faculty, staff and students who are not vaccinated will require COVID-19 testing before and after proposed travel with the following exceptions:
- The travel is within the State of Utah. All travelers are encouraged to wear masks, maintain physical distancing when possible, and wash hands or use hand sanitizer often during travel, especially when travel activities involve being with a large number of people.
- The traveler can show documentation of a positive COVID-19 test result within 90 days of proposed travel (90 days from onset of symptoms or date of test if asymptomatic) and has satisfied isolation requirements.
- The supervisor will notify the International Vice President’s Office (IVP) of the names of those faculty, staff or students who must be tested for COVID-19 prior to travel. Those who must be tested (see #1 for those who are exempt from testing) must be tested within 1–3 days prior to departure. Testing may be done at the BYU Student Health Center (SHC) or other testing locations. A NAAT test is required. (A PCR test is a common type of NAAT test.) The traveler must submit documentation of the test result directly to the IVP. Cost of testing must be covered by the individual traveler or the traveler’s department (currently approximately $55 at the BYU Student Health Center). Departments may use experiential learning funds to cover student testing.
- Other than those provided for in #1, exceptions to the testing requirement will be EXTREMELY RARE and an application for an exception must be submitted to the Domestic Travel Group (DomesticTravelGroup@byu.edu) by the supervisor far enough in advance that testing protocols may be done if an exception is not granted. The request for exception should include the location of travel, type of activity involved (including whether it will occur indoors, outdoors, or both), transportation involved, size of the group involved, description of anticipated interaction with other individuals or groups, and the endorsement of the supervisor. The IVP will notify supervisors of the decision as quickly as possible.
- The IVP must receive the COVID test results prior to the travel date. If no results are submitted, the travel cannot take place. If a test is positive, the IVP will notify the traveler and supervisor that the travel cannot take place. The IVP will also report the positive test to the Risk Management Case Management team, which will go through its normal procedures, including isolation/quarantine instructions, contact tracing, etc. Failure to report pre-travel testing will result in no future travel until the current policy is changed.
- The traveler also must be tested within 3 to 5 days of return and provide documentation of the test result, either a hard copy or an electronic copy, directly to the IVP. If results are positive, the IVP will report positive test results to Risk Management Case Management team, which will go through its normal procedures, including isolation/quarantine instructions, contact tracing, etc. Failure to report post-travel testing will result in no future travel until the current policy is changed.
- Travelers who are not vaccinated, and whose test results are negative prior to travel, must wear masks, maintain physical distancing as much as possible, and wash hands or use hand sanitizer often during travel, especially when travel activities involve being with a large number of people.