University Related Travel
Vaccination is not required to receive approval for domestic travel. However, if faculty, staff or students voluntarily disclose to their supervisor that they are fully vaccinated, domestic travel may be approved through the pre-pandemic approval process. All others may be approved for domestic travel by following the COVID-19 testing protocols described below. All individuals traveling domestically must comply with the COVID-19 requirements of the destination jurisdiction. And all travelers should wash hands or use hand sanitizer often during travel.
Supervisors should not require vaccination or pressure faculty, staff or students to disclose vaccination status for domestic travel approval. Instead, they should inform faculty, staff or students of the option to follow the testing protocols or disclose that they are vaccinated.
These protocols will remain in place until further notice.
BASIC PROTOCOL FOR EACH SEPARATE TRIP:
Voluntary Vaccination Disclosure
BYU faculty, staff and students who can and choose to show documentation of being fully vaccinated (at least two weeks after the second dose of Pfizer or Moderna/single dose of Johnson & Johnson) to their supervisors may be approved to travel domestically as was done during pre-COVID-19 conditions, but they must follow the local COVID-19 guidelines/recommendations in their destination area. Those who are vaccinated are also encouraged to wear masks and physically distance in crowded locations.
COVID-19 Testing Option
- Domestic travel by BYU faculty, staff and students who are not vaccinated or choose not to disclose whether they are vaccinated will require COVID-19 testing before and after proposed travel with the following exceptions:
- The travel is within the State of Utah, unless the destination county is categorized as high transmission in the week prior to travel (see coronavirus.utah.gov/utah-health-guidance-levels/).
- The traveler can show documentation of a positive COVID-19 test result within 90 days of proposed travel (90 days from onset of symptoms or date of test if asymptomatic) and has satisfied isolation requirements.
- The supervisor will notify the International Vice President’s Office (IVP) of the names of those faculty, staff or students who must be tested for COVID-19 prior to travel. Those who must be tested (see #1 for those who are exempt from testing) must be tested within 1–3 days prior to departure. Testing may be done at the BYU Student Health Center (SHC) or other testing locations. A NAAT test is required. (A PCR test is a common type of NAAT test.) The traveler must submit documentation of the test result directly to the IVP. Cost of testing must be covered by the individual traveler or the traveler’s department (currently approximately $55 at the BYU Student Health Center). Departments may use experiential learning funds to cover student testing.
- Other than those provided for in #1, exceptions to the testing requirement will be EXTREMELY RARE and an application for an exception must be submitted to the Domestic Travel Group (DomesticTravelGroup@byu.edu) by the supervisor far enough in advance that testing protocols may be done if an exception is not granted. The request for exception should include the location of travel, type of activity involved (including whether it will occur indoors, outdoors, or both), transportation involved, size of the group involved, description of anticipated interaction with other individuals or groups, and the endorsement of the supervisor. The IVP will notify supervisors of the decision as quickly as possible.
- The IVP must receive the COVID test results prior to the travel date. If no results are submitted, the travel cannot take place. If a test is positive, the IVP will notify the traveler and supervisor that the travel cannot take place. The IVP will also report the positive test to the Risk Management Case Management team, which will go through its normal procedures, including isolation/quarantine instructions, contact tracing, etc. Failure to report pre-travel testing will result in no future travel until the current policy is changed.
- The traveler also must be tested within 3 to 5 days of return and provide documentation of the test result, either a hard copy or an electronic copy, directly to the IVP. If results are positive, the IVP will report positive test results to Risk Management Case Management team, which will go through its normal procedures, including isolation/quarantine instructions, contact tracing, etc. Failure to report post-travel testing will result in no future travel until the current policy is changed.
- Travelers who are not vaccinated or chose not to disclose vaccinations status to their supervisors, and whose test results are negative prior to travel, must wear masks, maintain physical distancing as much as possible, and wash hands or use hand sanitizer often during travel, especially when travel activities involve being with a large number of people.
International travel continues to require approval from both the line vice president and international vice president.
Business-related travel of guests that is paid for by BYU can resume in accordance with pre-pandemic processes and current BYU policies. These individuals must comply with current BYU COVID-19 protocols.
Employees Returning to the Workplace
Lower disease prevalence of COVID-19 and increased availability of vaccines in our community are encouraging. As a result, BYU is anticipating a traditional fall semester. The following is a phased process for employees who have been working from home to return to work on campus in preparation for fall semester. This phased process is subject to change as COVID-19 conditions develop. BYU will continue to monitor disease prevalence and prevailing public health guidance and urges members of the campus community to be vaccinated.
Phase 1: Through May 31
- BYU continues to encourage working from home when possible.
- Supervising units will determine whether employees can work from home or are required to be on campus for core work functions.
- Departments should minimize face-to-face interaction and minimize in-person meetings.
- Human Resources has provided more information on working from home.
Phase 2: June 1, 2021 through July 30, 2021
- Employees who have been working remotely may return to work on campus when possible.
- Supervising units continue to have the authority to make decisions about how soon their employees return to work on campus. Supervisors should be flexible in work-from-home arrangements and are encouraged to work with each employee to determine the appropriate timing. Supervisors should provide at least 30 days’ notice to employees who are required to return to the workplace during Phase 2, unless a return to the workplace is necessary for core work functions.
- Employees should monitor their health daily and should stay home if there are any signs or symptoms of illness or if they are in isolation or quarantine.
- Employees are encouraged to maintain physical distance from other employees where feasible.
- Employees should frequently wash their hands and use hand sanitizer.
- Masks will only be required in certain areas and circumstances. The most up-to-date mask requirements can be found here.
- Employees and departments should perform additional cleaning and sanitizing of workstations and locations.
- In-person business meetings and trainings may resume. Efforts should be made to continue to virtually include those who are working from home. Individuals attending in-person meetings should strive to maintain physical distancing where feasible and comply with current mask requirements.
- Departments should carefully manage capacity, scheduling, etc. in waiting rooms, lobbies or other areas where individuals gather to wait for meetings or to receive services.
Phase 3: By August 2, 2021
- All employees should have returned to work on campus. Because of BYU’s distinct educational mission, the expectation is that employees will return to the workplace by August 2. More information will be forthcoming on this topic.
- Employees needing accommodations in the workplace should contact BYU’s Equal Opportunity Manager.
- Employees should take appropriate precautions to prevent the spread of disease and illness.
Working on Campus
Employees should stay home if they have symptoms of illness. Before going to the workplace each day, employees should specifically self-assess for signs of fever, cough or difficulty breathing. Employees who are symptomatic should be seen by a health care professional. Employees who test positive for COVID-19 should report the test result promptly to the university using this form.
Managers and supervisors will monitor employees for illness and, in some areas of campus, may perform temperature checks of employees. Supervisors will direct employees to return home if they exhibit any symptoms of illness while at work. Supervisors may contact BYU’s Compensation Department for guidance regarding employees who do not have sick leave as an option.
BYU employees whose work requires them to be on campus will carefully adhere to disease prevention practices. This includes:
- Physical distancing
- Frequent hand washing
- Routine cleaning of work area
- Use of masks as required
All supervisors should be familiar and comply with the general employer precautions, as well as any other specifically applicable portions of Utah's COVID-19 Business Manual or BYU's website.